Answer every admission enquiry the moment a parent asks
Admission enquiries cluster into intake season, arrive mostly in the evening, and repeat the same questions: what are the fees, what are the entry requirements, when does the term start, and is there transport. Your admissions team cannot answer hundreds of these at once, and a parent who waits two days often enrols elsewhere. A 24/7 AI agent answers instantly from your approved information and books the campus visit.
What it costs you today
- Enquiry volume spikes during intake and overwhelms the admissions team.
- Parents ask in the evening, after work, when nobody is at the office.
- The same fee, requirement and calendar questions are answered dozens of times a day.
- Interested parents are never followed up, so warm enquiries quietly disappear.
What the agent handles for your institution
- Answers fee structures, payment plans and what each fee covers
- Explains entry requirements and the documents needed to apply
- Shares term dates, intake deadlines and the application process
- Books campus visits and admission interviews into your calendar
- Answers transport, boarding, uniform and co-curricular questions
- Routes serious applicants to your admissions officer
- Follows up with parents who enquired but never applied
- Captures every enquiry so your team can see the full intake pipeline
What changes
- Every parent gets an instant, accurate answer, including in the evening
- Admissions staff spend their time on serious applicants
- Campus visits and interviews get booked automatically
- Warm enquiries are followed up instead of lost between intakes
Common concerns
Will it give parents wrong information about fees?
It answers only from the fee structure and policies you approve, and it is updated whenever those change. If a parent asks something outside that, it says it will confirm and passes it to admissions.
Admissions is a personal decision. Will automation hurt that?
The agent handles the factual stage, fees, requirements, dates, which is what parents ask first. It then books them in to meet your team, so the human conversation happens with a parent who is already informed and interested.
Can it cope with intake season volume?
Yes. Volume is exactly where it helps most, because it answers every parent at the same speed whether there are five enquiries or five hundred.
Frequently asked questions
Can it handle different levels or campuses?
Yes. It answers level-specific fees and requirements and books into the right campus calendar.
Can it help during non-intake months?
Yes. It keeps capturing and nurturing enquiries year round so your next intake starts with a warm list rather than a cold one.
Does it work in more than one language?
Yes. It commonly runs in English and Swahili and detects the language of each message automatically.
How long does setup take?
Same day, once we have your fee structure, requirements, term dates and WhatsApp Business number.
Free to install. Simple monthly plans.
We build, train and launch your agent at no cost, and it goes live the same day. Then pick the plan that fits your volume.
Best if you want to launch today on one number and stop losing after-hours leads.
- 1 messaging channel (e.g. WhatsApp Business)
- 24/7 AI replies in under 20 seconds
- Up to 20 AI responses per chat
- Image understanding
- Lead qualification & contact tagging
- Auto-reply to incoming messages
- 20K characters of bot instructions & FAQ
Best if you need appointment booking and more than one channel (e.g. WhatsApp + Instagram).
- Everything in Basic, plus:
- Up to 3 messaging channels
- Up to 50 AI responses per chat
- AI appointment booking
- Real-time web search
- Voice-note & document understanding
- Reply to Instagram & Facebook comments
- Automatic follow-ups & outgoing campaigns
- Unlimited contacts & campaigns
- 50K characters of bot instructions & FAQ
Best if you handle high message volume and want your own Anthropic key and API access.
- Everything in Standard, plus:
- Up to 7 channels: WhatsApp Business API, WhatsApp Web, SMS, LINE, Facebook Messenger, Instagram DMs & Chat Widget
- Unlimited AI responses per chat
- Video understanding
- Combined campaigns & advanced mode
- API access, webhooks & custom functions
- Bring your own Anthropic API key
- 100K characters of bot instructions & FAQ
What is a channel? A channel is one place your customers message you β like WhatsApp Business, WhatsApp Web, SMS, LINE, Facebook Messenger, Instagram DMs, or your website chat widget. It is not a separate account; it is each inbox your one AI agent watches and replies in. Your plan sets how many channels you can connect.
Ready to stop losing institution enquiries?
Installation is free and your agent goes live the same day. Prefer to see it first? Book a free 30-minute call.
